Overview

So how do buyers efficiently manage information from countless suppliers all vying for the same business?

With the power of Community

ProcureSafe’s™ Community can empower buyers by allowing collaboration with other buyers. Now a buyer’s favorite supplier can become another buyers favorite.

ProcureSafe’s™ Community also offers huge savings with already procured and negotiated contracts that are fully compliant with most public and private procurement policies. These competitively bid and awarded contracts are with superior suppliers that have been fully vetted by expert procurement professionals.

Statistics show 80% of American companies have outdated processes to manually manage:

  • Suppliers
  • Bids and RFQ's
  • Contracts
  • Expenses

Today's corporate buyers and purchasing authorities are inundated by supplier sales calls. They have limited time to research prospective suppliers to determine if they can benefit from better pricing or functionality. And with the large number of items that buyers typically purchase, the supplier maintains an advantage.

    Smart Supplier

    ProcureSafe's™ Smart Supplier system gives buyers an automated platform to manage new and existing suppliers.

    Fortune 500 Companies invest millions in supplier and contract management. Now, procurement professionals from all organizations can automate storage and retrieval of critical supplier data at a fraction of the cost. Leveraging integrated platforms that offer visibility to supplier quotes, contracts and qualifications anywhere, anytime.

    • Store all existing supplier data in a convenient database designed for companywide collaboration.
    • Gain access to hundreds of pre-qualified suppliers that are fully vetted and approved.
    • Track prospective suppliers by publishing a Supplier Registration Link on your company website.
    • ProcureSafe's Marketplace gives buyers the Competitive Edge.

    Smart Bid

    ProcureSafe's™ Smart Bid system enables buyers to create and send custom requests for quotes in just minutes to any supplier in our entire Community - or invite your own.

    Many companies and government entities waste countless hours filling out paperwork and managing the bidding process to comply with policy – ProcureSafe’s Smart Bid can do all of the work for you. From searching for qualified suppliers to comparing quote details, ProcureSafe makes it simple. Without the burden of manual processing, organizations can perform even more bid requests and leave more room in the budget. According to national studies, buyers can reduce costs by 26% when multi-sourcing. Why continue paying retail rates when you can conduct a bid in only minutes, and receive products for a fraction of the cost?

    • Gain access to hundreds of pre-qualified suppliers that are fully vetted and approved.
    • Send requests for quotes in only minutes.
    • Easily compare quote responses and details.
    • Track previous quotes and maintain all information in a secure database.

    Smart Contract

    Contracts are hard enough to negotiate, but managing them is even harder.

    ProcureSafe's™ Smart Contract is a cloud enabled platform that allows organizations to track and store contracts in a central web based repository.

    • Find expiring or renewing contracts instantly.
    • Set email alerts and get alerts 180, 90, and 30 days away from expiration.
    • Track contract compliance and reduce risk.
    • Secure document upload and safe keeping storage repository.

    Smart Spend

    Smart Spend stores your company invoices, contracts, and inventory.  Additionally, Smart Spend manages the payment approval process with specialized spend analysis tools that automatically compare invoices to contracted pricing - catching any billing errors and allowing you to track ongoing disputes. 

    Many organizations lose track of their invoices because they do not have a centralized repository.  If someone in your organization misplaces or forgets to pay an invoice the supplier will tack on late fees.  In addition, suppliers often bill incorrect amounts, which many organizations simply do not catch.  Smart Spend tracks invoice schedules and sends alerts if one is missing or not paid by its set deadline.  In addition, it verifies the accuracy of the invoice and lets you track disputes to ensure you receive the credits to which you are entitled.

    • Contract to Invoice Comparison
    • Searchable Inventory Database
    • Ongoing Dispute Management
    • Easy Invoice Approval
    • Automatic Email Alerts for Invoices

    Smart Workflow

    Smart Workflow allows for a document to be electronically routed to managers and other necessary parties for task completion and approval.  With Smart Workflow, you'll never be left wondering where a document is and who still needs to review it.  All information is gathered and stored in one location for ease of access.

    Many contracts require approval from multiple people, and many others must submit required documents, such as tax information.  With Smart Workflow, organizations can create an order of operations for approval.  Each person involved receives an email alert when it is time for them to complete their task.  Once they are done, the contract automatically goes to the next person involved.  When all tasks are complete, a manager can approve the document online.  Once approved, an email notification is sent to all parties, and the contract can be successfully executed.

    • Eliminate the Hassle of Paper Processes
    • Ensure All Parties Complete Assigned Tasks
    • Securely Store Documents Online

    Smart Compliance

    Smart Compliance allows for the creation of an interactive checklist to ensure that every required document is collected prior to execution of the contract.  Each person responsible for uploading documents receives reminders, and the system stores all of the documents.

    Many organizations are legally required to gather certifications and proper tax documents from suppliers.  Organizations that attempt to manage these complicated processes manually often fall short and leave themselves liable for noncompliance penalties if audited.  For example, 92% of healthcare organizations audited for Business Associate Agreement compliance are fined.  Smart Compliance provides the tools and the tracking to ensure legal requirements are met.

    • Manage and Store Supplier Documents
    • Ensure Compliance for Auditing
    • Automatically Remind Responsible Parties to Upload Documents
    • Collect Supplier Information with Electronic Questionnaires

    Managed Services

    Not enough time to get organized? We can help

    ProcureSafe™ has all the resources your company needs to transform the spreadsheets and emails into a fully integrated platform that offers instant visibility to critical supplier information.

    Our expert staff will:

    • Assist with supplier data collection, verification and implementation.
    • Assist with contract collection and indexing.
    • Activate contract expiration alerts.
    • Help create a professional Supplier Registry.