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Strengthen your bottom-line with ProcureSafe and Sourcing Alliance

We are pleased to announce ProcureSafe’s newest partnership with the procurement experts at Sourcing Alliance. Our partnership will bring added value to the ProcureSafe Community by providing subscribers access to our eMarketplace of pre-negotiated group contracts that can help you save an average of 10-40% on the items you use every day.

This is just one more advantage to being a part of the ProcureSafe Community. The Sourcing Alliance group contracts can be accessed directly from the ProcureSafe platform. Once logged in as a ProcureSafe User, you can immediately access the eMarketplace. Sourcing Alliance negotiates master “group contract pricing” with vendors from a variety of product and service industry categories. There are also “Compliant” contracts available that meet the stringent Local and State laws associated with bidding requirements. Accessing the eMarketplace for your everyday needs, such as pens and paper, allows you to comfortably buy products within your requirements. The eMarketplace also brings the ability to buy from multiple suppliers in one simple transaction.

For example, today, Joe Buyer needs to buy paper for the copy machine and a new camera for marketing. Also, records wants boxes of paperwork moved to offsite storage.

These are low cost items, but Joe still wants the best price possible, so he logs into ProcureSafe and links into Sourcing Alliance.

Joe finds Office Depot paper at a new low price and then looks at the eCatalog from B&H Photo to find just the camera that marketing needs.

Finally, Joe finds Andrews Moving to obtain the services needed to move the boxes.

All the items are in his shopping cart. Now, Joe simply completes ONE checkout.

This process was so simple and easy that Joe ended up with more time to use ProcureSafe’s Bid Manager to work on multi-sourcing a contract that was evergreened last year because he didn’t catch the “auto-renewal” in time. ProcureSafe’s Contract Management platform now sends Joe an email alert 60-days in advance of this contract’s expiration allowing plenty of time for Joe to find qualified suppliers within his ProcureSafe Supplier Management portal.

If you are not a ProcureSafe customer, you too can benefit from the efficiencies that Joe enjoys by registering today. Once registered, you will be added to our Buyer Community and will have access to ProcureSafe’s eMarketplace with no obligation or cost.

Just click the “I am a Buyer” link, and go through a simple registration process to “Join” the Community. You will then receive a single user login so that you can begin safely procuring the products you need at a lower cost.

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October 2017

Quick Quotes Can Lower Your Costs by 26%

Our Community of Buyers frequently asks us for help performing more competitive bids – we finally have the solution. After years of research and development, ProcureSafe is pleased to announce and introduce the addition of Bid Manager to its existing solution suite.

With many time constraints facing procurement teams each day, the need to streamline the quoting process has never been higher. ProcureSafe’s Bid Manager reduces this strain with its Quick Quote system. Create a Request for Quotation instantly. It’s as easy as 1-2-3,

  1. Quote Information  Give the quote a title along with the start and end date.
  2. Request Information  Enter the quantity and description of what you want.
  3. Select Suppliers  Choose the suppliers that you would like to receive the bid request.
Review the bid request and submit to the selected suppliers. In just a few minutes, a quote request can be sent to many qualified suppliers from our Community.

Supplier Selection

Traditionally, buyers are challenged with finding enough qualified suppliers to conduct a true bidding process. ProcureSafe makes it easy to find them in our expansive Supplier Community.

In the example shown below, a bid request is being prepared for an agriculture product, and only one supplier was initially known to provide the product. After a quick supplier search, it was found that “Agriculture Supplies Direct” also provided agriculture products. In addition, they had been highly rated by other buyers. In this example, it is easy to add Agriculture Supplies Direct to your quote request by simply clicking the “Add to Quote” button. According to national studies, buyers can reduce cost by 26% when multi-sourcing. Why pay retail rates when you can get a big discount?

Quote search results

Fast Quote Comparison

Organizing paper quotes and looking for the lowest bid is time consuming. With Bid Manager, the suppliers perform most of the work for you.

In the example below, the supplier has entered the quoted amount for each of the requested line items. If it’s the lowest quote you’re after, Bid Manager’s quick compare feature can easily zero in on the lowest bid. By clicking on “View Details”, you can verify that the Supplier’s response matches the requested product or service

Quote comparison

After reviewing the quote responses, the winning supplier can be notified in accordance to your policies and awarded the business.

September 2017

ProcureSafe’s X-ray Vision Helps Prepare Budgets

Document Management with Visionary Control

Why do modern cars have tire pressure sensors? The tire sensors provide feedback when a tire loses air so that the driver can act before the car crashes! Shouldn’t you have the same feedback mechanism in your contract management to avoid a contractual crash before it occurs?

ProcureSafe’s Executive Dashboard provides the contract data to avoid crashes and avoid unnecessary commitments.

The Dashboard will help you:

  • Plan for contracts coming up for renewal in 2018.
  • Review operations for the need for the services that the contract provides.
  • Know the monthly contractual commitment for creating budgets
  • Maintain control while moving at the speed of today’s business.
  • Easily find the supplier to bid the contract using industry standard multi-sourced contracts

Strategic Contract Planning Tool

It is human nature to deny making mistakes, especially at work. Performance reviews, salaries, and employment can be dependent upon performance. ProcureSafe understands the need to help you perform at a higher level. The Executive Dashboard provides the visualization to reduce risks of missing an automated renewal, while providing a view for planning and monitoring contract management. A department can be summarized, so an executive can monitor staff progress and overall performance.

ProcureSafe provides a view where in a simple click the contractual expenses are exposed with no hidden contracts that renew for services no longer needed. Planning for only one contract renewal can provide an ROI for the use of ProcureSafe. One customer stated that the tool helped them plan for not just one contract, but 214 contract renewals that resulted in $1.7 million in spend savings in Q1 2017.

Contract Manager Dashboard

Contract Management Case Study

Industry: Lighting Manufacturer
Company: Automotive Manufacturer Supplier
Area Served: Worldwide
US Employees: 1,300
Situation: Customer indicated that they had discontinued a software service, but unaware to stakeholder, the contract had an automatic renewal clause.
Result: Missed renewal committed the organization to continue to pay for another year of a discontinued service.
Cost: $35,000
Solution: ProcureSafe (Contract Management)
Notes: The customer also shared that it was easier to let accounting keep paying, rather than to fight against the supplier of the contract. This one contract cost more to the company than a three-year subscription to the ProcureSafe platform.

If you are a current customer, and you are not achieving these results, let ProcureSafe help you apply industry best practices to the utilization of the tool.

If you would like to apply best practices to your organization, just give us a call at 614-310-3122 and we can help you get started today putting ProcureSafe’s “X-Ray Vision” to work to help you find the contract needles in your haystack.